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Government Directory>County Clerk>Employment Opportunities with Charlevoix County

Employment Opportunities with Charlevoix County
Round Lake, Charlevoix
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*Charlevoix County is an equal opportunity employer*


Cook/part-time needed to cook for congregate and home delivered meals at the Boyne Area Senior Center in Charlevoix County. This position is part-time working up to 25 hours per week, no weekends. Person must love to cook, be dependable and flexible. Applications are available through the Charlevoix County Human Resources, or the Commission on Aging. Charlevoix County is an Equal Opportunity Employer

 Charlevoix County Commission on Aging Assistant Director Position

Position available for an Assistant Director.  Looking for the right individual with exceptional (required) Social Service and management experience, must be organized, task oriented, dependable and have great communication skills.  Wage competitive for area with benefits. Applications are available through Human Resources, on this webpage, or through Commission on Aging.


      Charlevoix County is an Equal Opportunity Employer.


Application Deadline:  May 2nd, 2016


General Summary
Under the direction of the County Clerk, receives, prepares, indexes and mails legal documents such as vital records, gun permits and others. Acts as the Clerk’s election specialist and prepares for all elections held in the County. Handles petition filings and voter registration information. Provides information as requested concerning the functions and processes of the County Clerk’s Office. First person to greet the public, but never gives legal advice.

Essential Functions

  • The first person to greet the public and assist in preparing and reviewing legal documents, affidavits and issues veterans peddler licenses.
  • Is responsible for the proper registration of all vital records. Receives marriage applications, prepares marriage licenses and indexes in the computer. Receives birth and death certificates and indexes them in the computer. Prepares certified copies of vital records, including death certificates, birth certificates and marriage licenses. Receives payments for vital records. Maintains computer file of all current and historical vital records. Submits vital records and related reports to the State of Michigan monthly. Assists individuals conducting genealogy research when requested.
  • Balances cash at the end of the day. Keeps records and balances petty cash and prepares voucher to replenish it.
  • Receives notary applications. Files and indexes bonds. Administer oaths and receipts payment. Maintains computer file of all notaries.
  • Maintains and files oaths of office.
  • Processes assumed name business records. Receipts payment for assumed names. Manages index of business names and owners. Maintains records of expiration dates, notifying businesses prior to expiration. Provides a list of business names for the company’s that request them.
  • Copies, files, maintains and issues Certified Copies of Veterans DD-214’s.
  • Collects and maintains financial records for Community Corrections.
  • Processes concealed pistol permit applications and provides related documents and assists applicant when needed. Enters data online to register with the State. Prints pistol permit when notified by the State that it has been approved. Notifies applicants on behalf of the clerk if the permit is denied.
  • Coordinates all regularly scheduled and special county elections. Assists the Clerk with election inspector training classes. Orders and proofs ballots for accuracy. Publishes election notices timely. Contacts local units of government and schools regarding elections. Provides township and city clerks with poll lists and other reports. Assists vendor in the programming of memory cards and related election equipment. Conducts public accuracy tests for election tabulators and programs election memory cards for both the tabulators and the handicap accessible voting stations. Provides assistance to township and city Clerks on Election Day. Assists candidates with disclosure requirements. Prepares all certifications for the Canvass Board to take action on. Updates and posts the vote for units that do not handle their own voter administration. Serves as the election receiving board on election night.
  • Administers voter registration information on State file.
  • Sends requests to all Courts for the total number of Jurors needed for the coming year and clerks the Jury Board on behalf of the Clerk.
  • Processes in-coming and out-going mail and retrieves and replaces computer back-up tapes (this is a shared backup responsibility for all office staff)
  • Copies and assembles packets for use at the front counter, including divorce and

personal protection order packets. Orders security paper from the State for both birth and marriage records. Manages the copy machine maintenance.

  • Performs other office functions as assigned or required.

This list may not be inclusive of the total scope of job functions to be performed. Duties and responsibilities may be added, deleted or modified at any time. Each deputy is assigned a job title with responsibilities to that position, but is cross-trained in other areas for routine and clerical support for portions of other deputy positions.

Employment qualifications
Education: High school diploma or equivalent.

Qualifications: Clerical experience with knowledge of computers, office equipment and typing skills. Requires organizational skills, attention to detail and precise computer entry and work independently within statutory time requirements in a multi-task environment. Knowledge of the AS400 and basic knowledge of chart of accounts helpful. Must have strong communication skills in working with the general public, attorneys and with various offices and agencies. Telephone etiquette is essential and must be well groomed and present a professional appearance. Acceptable background for bonding, Notary Public required. Occasional evening work may be required during elections.

The qualifications listed above are intended to represent minimum skills and experience levels associated with performing the duties and responsibilities for the deputy clerk position. The qualifications should not be viewed as absolute employment standards, but as general guidelines that should be considered along with other job-related criteria. This is a non-exempt position. Charlevoix County is an equal opportunity employer.

Physical Requirements
This job requires the ability to perform functions contained in this job description. These include, but are not limited to: The ability to enter and retrieve information from a computer, the ability to access department files, the ability to lift and carry files and genealogy books, climb ladders and stoop low to place and retrieve files and books. There are frequent interruptions and must be able to work under pressure. The ability to tactfully and courteously deal with employees and the public and work with a wide variety of people including persons charged or convicted of criminal offenses or persons in conflict situations, with potential for possible violent behavior.

Job Type: Full-time

Job Location:

  • Charlevoix, MI

Required experience:

  • Office, clerical, or administrative: 1 year

Required license or certification:

  • MUST be able to be bonded

Required education:

  • High school or equivalent

application should be printed from this page, and emailed to:  You may also mail to:

Human Resources

301 State St.

Charlevoix, MI  49720




Charlevoix County Transit is accepting applications for part-time bus driver positions.  Qualified applicants will possess a CDL w/passenger endorsement and meet all bus driver certifications and licensing requirements, must comply with Federal DOT drug/alcohol testing requirements and meet State/Local physical exam requirements. Applicants willing to obtain appropriate licensing will also be considered.


A part-time position is defined as under 30 hours per week.  Agency hours are Monday – Friday, 6am-7pm and Saturday, 8:30am-4:30pm and part-time shifts are scheduled weekly based on need.


Applications can be obtained at the Transit’s Business Office, 1050 Brockway, Boyne City, MI or online at


Charlevoix County is an Equal Opportunity Employer. Drug Free, Smoke Free Work Place. 

Job Application Top

Charlevoix County Job Applications must be submitted for all county jobs being applied for.

You must submit both the filled out Job Application along with the Disclosure and Authorization certificate even if you are submitting a resume.

***Charlevoix County is an Equal Opportunity Employer***

This page last updated on 4/25/2016.
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